How to Deal with Company IT in the Digital World
Know the Potential of Modern Technology
Forget paper. Digital age requires us to work on daily documents electronically. Modern company paper management systems (ECM - enterprise content management) not only save your paper and toner, they also define automatic circulation of company documents according to your needs. Moreover, many companies find out - usually during implementation of paper management systems - that some processes can be simplified, automated or even eliminated, if they do not provide added value. You will clear the company from too much paper and from nonproductive activities.
Browse in Digital Archives. Hand in hand with electronic documents goes the digital 
archive, which will categorise tons of your documents. In a good quality digital archive you should be able to create documents, search for them with fulltext like on the web, link them together or monitor their life cycle. A back office (administrator part of the system) usually automatically goes with a front office, which allows you to publish chosen parts of the archive on the web.
Integrate, integrate, integrate. Most companies have IT systems from different suppliers and and many are not connected and do not cooperate. The result is more work with systems than with actual work tasks. Modern solutions will enable you to connect existing systems via a central portal, which will extract information for the needed task. Therefore it is not always necessary to replace systems, it is more important that they cooperate in solving the particular task or problem.
Take your IT out. Companies, whose employees work mainly out of office, such as sellers or 
maintenance workers, should explore the possibilities of mobile technologies and the net. A good quality solution for mobile workforce enable workers ro access company systems via mobiles, PDAs or laptops directly in the field. Workers thus collect data directly into the mobile device and companies eliminate holdups that occure between collecting data and actualising data in the company databases. Moreover, being on(line) is in - and that can hold true not only for the net, but also for the company system.
Motitor by satellite and be a step ahead. The best way to always know where a company vehicle or a worker is located is by satellite GPS monitoring. Modern solutions can monitor in real time (meaning right now via satellite monitoring) a fleet of vehicles or machines, mobile workforce, individuals or mobile property, and that using a number of sensor according to your needs and choices. You will always have a good overview of what is going on and will make most for your people's safety. Moreover, knowing that they are being monitored by satellite GPS, your workers' efficiency might jump up (the question remains, of course, whether they like it on not).
Think in space, or better, in 3D. Many companies whose activities are spread through a large 
territory or who operate in a number of branch offices have already discovered electronic maps and geospatial information systems (GIS). Well, what might be easier than clicking on a map and getting all kind of information about what is going on there now? Yet even more striking is to look at own areas, buildings and complicated technologies or utilities on a colorful 3D model in the computer. 3D modelling of space, building or utilities is a progressive way of digital planning and decision making. It will model situations, evaluate options, offer solutions, and all that using your data and according to your criterions.
Model your modules. Shift towards intuitive technologies, which is most visible in consumer goods, also transmits into company IT systems. And it doesn't only include using web browsers to access company systems, but also system flexibility. More and more companies use the "module approach", which means choosing such partial systems, which are independent, but cooperate and together create one large but flexible company system connected by a central portal. Company picks and chooses a few modules to fit its needs and "tailors" its unique company IT system.